How to set up your own regatta

[Cuca]

1 hour ago, Dcarr said:

Apologies for the blank post(s) to make my quota.

'-.-

[Dcarr]

Apologies for the blank post (s) to make my quota.

Apologies for the blank post (s) to make my quota.

[Dcarr]

That probably did not work so let me try a real question.

I created an event.  Now how do I access it.  I can view in under events, maybe it will be more obvious after the start time.

That probably did not work so let me try a real question. - Only 3 more to go (hopefully)

[SESCA]

@Dcarr  Creating an 'Event' simply puts the event on the VR Calendar and, if you set RSVP, allows club members to indicate whether they are intending to race or not. Unfortunately, it does not have any connection to setting up a Custom race, which you have to do manually, immediately before the desired start time. If you try to set up a race too far in advance, it will time out before the players are able to join.

[Dcarr]

Thank You.  

A bit of a steep learning curve this platform has.  I appreciate your help.

[eBowman]

On 4/4/2020 at 4:19 PM, SESCA said:

@Harrier 25  You are only at 2 posts. You have to post in different threads or make sure that there is another posting between your posts, otherwise they will be grouped together as one.  There actually appears to be no great advantage in becoming a 'Confirmed Member'.  It does allow you to set up a 'Club' but other than being then able to post 'Events' on the VR Calendar, there really are no other benefits. Unfortunately, setting up a Club does not allow you to schedule races or collect series results.  FYI, it is not only VIP members who can set up custom races.  Anyone can, so long as they have accumulated or bought sufficient red tokens. 

Hi, I'm still trying to get my head around this. Do you reckon that there is a way to set up a regatta/series of races? I'd appreciate any help in the right direction. Many thanks in advance!

[scott]

So, reading this thread with interest.  Would really like to  setup a custom race for my club as well.  Google turned up what I'm guessing is  Sesca's eSailing Guide v2 on RYA which is the best thing out there.  VR must be really back-logged not to have better instructions out there.  Anyway, reading the guide it looks like one person in the club (at least) needs a VIP membership to set up the race and then those who want to join have to have 200 red coins?  Is that correct?  And that is per race?   Can anyone confirm?  Thanks 

[Frankly Scarlet]

Seems pretty easy... Post 7 times to become a member....

 

 

[SESCA]

@eBowman  The only way to run a series is to set up individual custom races, in turn, and then collate the results in a spreadsheet or results package such as SailWave or SailRank. 

@scott Anyone setting up a custom race needs to be a VIP membership or has to use some red coins (200?). It is not necessary for other players to pay or use any red coins to join a custom race.

[eBowman]

Thanks for the feedback! Appreciate it.

[Littleton Training]

Helpful advice here from SESCA!

[Fiddler]

On 3/30/2020 at 7:17 PM, OldWaszper said:

From another post, it looks like you need to have posted 7 times to enhance your user status. But it's not clear...

Has anyone found a user guide for setting up regattas/clubs etc?

 

[SESCA]

@Fiddler See this thread:

 

[Fiddler]

Thanks for that

[Bill Furey]

Thanks, very interesting

[skutsje]

Nice to see this forum also gets some more interaction nowadays. Perhaps we should create a random messages topic for people that want to become confirmed.

[AlexNesh]

Thanks! It's helpfull.

[AlexNesh]

On 3/30/2020 at 10:38 PM, SESCA said:

If you have assigned an 'access code' to your custom race, they just need to enter click 'join' then the ' lock >' key then enter the 'access code' then '>'.

Thanks for information! 

[Halcyon II]

Something I figured out that might be useful to others;  I was initially unable to join a custom race as a non-VIP member, because when you try to do so a pop-up appears promoting VIP membership.  Turns out non-VIPs just need to click off of the pop-up and can then join.  You do, however need to be a VIP or use 200 red coins to host a custom race. 

Now my questions: 

1. Is there such a thing as a club VIP for all members of a club?

2. What are the features available aimed at clubs, other than creating a club forum?

[Halcyon II]

If you want to organize a series of say 5 races on race day for your club, how do you do that?  It looks to me like each race, the organizer needs to start back at the Custom Races page, enter the club password (if any), select the boat, course type and location.  Then each member must re-enter the club password... for every race?  That's madness.

[RBYC Sailing Academy]

I'd also like to start a club

 

It is frustrating that I can't set a number of races to do at once so I don't have to keep re-entering the information for the races

 

[Kiwi_300]

On 4/5/2020 at 9:33 AM, SESCA said:

FYI, I have posted a full set of my set up notes on the VR Inshore>Assistance>Tutorials>RYA Guide to VR Inshore.

Still looking for them...............

[MacPad]

This is incredibly hard work, please, please give us a way to get the results from a race without having to take pictures of every page, I really appreciate that the RYA and Virtual Regatta have got together, but not being able to get results from past custom races is a nightmare. Today I forgot to take a picture and now I have no idea of what happened. Please come up with a a solution for all of us trying to run regattas for people during lock down. I currently run around 9 races in a session and looks like this could double possible triple. With no way of knowing which race is which it gets a mess and mistakes are going to be made which will end up with unhappy members.......

It would be nice for us to just see the results,what time the race was at, class and course.

Additionally how about a the option to just view the race on a code as well so that other club members can find their fellow club members races to watch.

In a perfect world it would be nice to be able to setup races in advance, but maybe that's for next month :)

 

 

 

 

[regattaguru]

If VR would make even a small part of their API available I would be happy to develop a scoring option for them. 

[John Pearl]

Another vote here to improve club race management experience.

Currently thinking about work-arounds to get started. Can anyone share how they are managing the scheduling of multiple club races for specific contestants at specific times? 

Edited April 22, 2020 by John Pearl

[Sisu]

Our club just had its first set of races last night. A few tips:

1. Use some sort of voice app to communicate in races. Discord is popular for gamers, Jitsi is an open-source alternative to Zoom that works well. We used Zoom but it kept kicking us off every 45 minutes. (Suggestion to the developers - allow unrestricted in-race text chat for private races)

2. Either have a set number of races planned for each night or a "no race after" time. That way, if racers drop off the chat, they know whether or not there are still races being run.

3. Sometimes the game will not allow you to reuse passwords on back-to-back races. Either alternate between two or have a designated password for each race (i.e. vyc1, vyc2, vyc3, etc...).

4. Have a designated scorer record results before closing out the race. I just used a paper grid as I would in real life, then inputted scores into Sailwave (my favorite scoring software). If you want to make things a little easier, ask each racer in your club to include a unique number in their boat name, kind of like a sail number, for shorthand recording of results in a large fleet.

[lemedy]

Am running a series (5 races)  for my club this afternoon. I assume (from reading the threads) I have to keep setting up each race?  I have a VIP account but just wanted to check

 

thanks

[skutsje]

6 hours ago, lemedy said:

Am running a series (5 races)  for my club this afternoon. I assume (from reading the threads) I have to keep setting up each race?  I have a VIP account but just wanted to check

 

thanks

Yes thats correct

[PaulM]

has someone found out how to change the course or do we always have to use the same custom course??

[DaiTheLens]

post no.1 of 7

[Sailor_Barbie]

I'm excited.  I've been given the task to setup a race series for my sailing club.

[Impulse 051]

I have tried for days to get the private custom race working. we are using discord for our class and when i start the sesson with a access code it doesnt work for anyone... we have to run in public races... very anoying,

[SESCA]

On 4/16/2020 at 11:38 PM, Kiwi_300 said:

Still looking for them...............

 

[SESCA]

On 4/16/2020 at 2:24 PM, Halcyon II said:

 

1. Is there such a thing as a club VIP for all members of a club?  No. If the club has one VIP member, he/she can set up custom races for other members. 

2. What are the features available aimed at clubs, other than creating a club forum?  There seem to be no great advantages of setting up a VR Club for Inshore Regattas, other than being able to enter races on the VR calendar (this is simply a diary entry and does not schedule the start of a race), which allows other club members (registered on the forum) to indicate whether they are intending to race or not, if RSVP is requested. There may be more benefits if competing in  Offshore Regatta races (ie I believe that you can get results by Club).

 

On 4/16/2020 at 4:36 PM, Halcyon II said:

If you want to organize a series of say 5 races on race day for your club, how do you do that?  It looks to me like each race, the organizer needs to start back at the Custom Races page, enter the club password (if any), select the boat, course type and location.  Then each member must re-enter the club password... for every race?  That's madness.

Yes, you have to set up each race in turn. It is frustrating.

[G747]

I am setting up club series for our yacht club, is it possible to record the races?

[PaulT]

On 4/27/2020 at 9:01 AM, DaiTheLens said:

post no.1 of 7

I think this will be 4 for me. With my main objective to get to the magic 7 I'm running out of good reasons to post! Here seems as good as anywhere for another though 🙂

[HSC]

OK so from the posts, I need to post 7 times to achieve confirmed member status.  Then I can set up a Club.

First post ...

[HSC]

It doesn't look like there is any further developments regarding setting up admin on Club regatta hosting.

Yachting NZ has posted this on setting up eRegattas for clubs... Setting up eSailing at your club | Yachting New Zealand (yachtingnz.org.nz) 

[HSC]

For Club regattas... any tips when setting up?

For Club regattas.... Thoughts on the following:

Primarily we have Jnr / youth members/sailors - in Optis and Starlings (NZ)

• Suggestions on which boats to use... or just mix it up?

 

[HSC]

Anyone else have any views on setting you a club round robin?

Still 20 sailors max per race.... for a private/club race?